How Home Working Can Help Your Business to Remain Healthy During the Coronavirus Crisis

If your workplace had to close due to the Coronavirus crisis, would your organisation be prepared? Fortunately, it's now easier than ever to work remotely using tools in Office 365 and G Suite, such as video conference calls, online apps and Cloud-based file storage.

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Flexible or home working is still something that many businesses resist. Concerns about performance and cost of providing equipment are often cited as the main challenges. Although these are real concerns, the benefits far outweigh them.

The most often quoted benefits are:

Improved employee retention
Productivity gains
Increased employee motivation
Financial savings on office space and other facilities
Better work/life balance
Better resilience/disaster recovery options (a pandemic virus perhaps?)

Despite the UK’s resistance to flexible working, current events may push organisations into exploring the option of their staff working from home.

The Coronavirus

Apart from the regular hand washing, government’s are recommending self-isolation if you have any reason to suspect that you may have come into contact with the infection.

There have been several projections about how many people could be away from work, but many of us, forced to stay at home, may be perfectly able and willing to continue working. We may decide to self-isolate as a precaution or because schools and other childcare is temporarily unavailable.

We would never encourage any employer to pressure unwell employees to work but it’s important to recognise the stress that fit employees could feel knowing work that they can do is piling up.

So, what’s stopping them? It’s likely that their organisation is just not set up to properly support them.

Some of the barriers to flexible working from home are often thought to be:

Concerns about monitoring performance
Feeling isolated from team and business
Concerns about supporting home workers
Concerns about home workers supporting others
Additional costs of working from home
Data security
Increased communications costs

It’s also important to recognise that not all roles suit home working.

Concerns about performance with regards to home working are usually unfounded. Research would suggest home workers over-deliver. If you trust and empower your teams it won’t matter where they are physically, they will deliver, provided they have the right tools and support of course! (Learn more in Henry’s blogs about the benefits of creating happy, empowered workplaces.)

How can you facilitate home working?

By using Cloud-based software such as Office 365 or G Suite, it’s easier than ever for staff to work from home.

Use online versions of software and store files in the Cloud

IT can make sure your home workers have access to the data and tools they need. When formally part of a contract of employment, home working may require the provision of equipment such as laptops, phones, and possibly desks or chairs.

As a temporary or emergency measure, web services can enable employees to use their own computers to keep working. Web-based services such as OneDrive, SharePoint and Teams can be configured to allow online working only, preventing workers from downloading data to non-authorised devices (ideal if you have GDPR concerns). Users will not even have to install any software as web-based versions of Word, Excel, PowerPoint, Outlook and many other tools are available within the web browser.

If you don’t need the apps or large amounts of data storage, Microsoft have released a ‘freemium’ version of Teams for up to 300 users but with only 10 gigabytes of data storage.

“What about our specialist software?” I hear you ask. Most modern software vendors are very much aware of the need for modern business to be flexible and web based. Many provide APIs (Application Programming Interface) that allow web-based access without the need for expensive VPN or remote desktops such as Citrix.

Although events may force businesses into finding more flexible ways of working, adopting Cloud-based services will make your business more flexible, responsive, resilient and a more attractive proposition to existing and prospective employees.

Facilitate meetings through video calls

IT can make keeping in touch with your teams much more personal. Using Apple Face Time, Skype for Business or Teams makes video calling very easy.

If your organisation is using Office 365 you will possibly have access to Skype for Business or Microsoft Teams. These business tools not only allow simple video calls but also facilitate video conferencing, collaborating with documents and even providing training and basic IT support.

Using these video conferencing tools you can maintain support, personal and professional development, involvement and communication.

One last tip: Don’t forget to change out of your pyjamas before joining a video conference!

Learn more with our courses

Collaborating with OneDrive and OneNote — In this half-day course, you will learn how to use OneDrive and OneNote to share documents with colleagues so that everyone has access to the same copy of the document and collaborate in real time.
Introduction to Microsoft Teams — This half-day course covers setting up Teams and how to structure them, as well as using Channels, Chat, Files and Meetings.
Leading Engaging Remote Meetings — After this workshop (held over video call), you will ROCK at engaging distant participants, and have tons of tips to share with others.
Live Online Interactive Learning — Learn key skills through interactive 90-minute webinars with our expert facilitators. Our public course programme covers Excel, Word, PowerPoint and more.

Learn the 10 core principles to create a happy and productive workplace in Henry Stewart's book, The Happy Manifesto.

Support your aspiring and current managers to be empowering and confident leaders with Happy

Happy offers leadership programmes at Level 3, Level 5 and Level 7, from new managers/supervisor level all the way up to senior leadership teams and CEOs. These programmes are based on the ideas of trusting your people. They are practical and based on applying what yo’ve learnt. We aim to inspire and ignite change in your organisation, as well as giving you valuable management skills such as business strategy, decision-making, negotiation and project management.

We also offer programmes tailored specifically to people from Global Majority backgrounds. The content is the same, but have been designed to give new and experienced managers the skills they need to navigate organisational culture with a clearer perspective on their own potential, as well as building their confidence and expanding their professional strengths.

Darren Andrews

Darren is one of Happy’s Senior Trainers, able to train almost every IT course on our course programme. He worked for Happy for 12 years and has been an Associate Trainer since 2018.